Procurement Process - Initial Stages


1. Spend Analysis

This process involves collecting, cleansing, classifying and analyzing your expenditure data with the purpose of decreasing procurement costs, improving efficiency, and monitoring controls and compliance. 

2. Category Management

This is a strategic approach which organizes procurement resources to focus on specific areas of historical spends. This enables the procurement function to focus their time and conduct in depth market analysis to fully leverage their procurement decisions on behalf of the whole organisation. 

3. Sourcing Event

Sourcing is the process of developing channels of supply at the lowest total cost, not just the lowest purchase price. It expands upon traditional purchasing activities to embrace all activities within the procurement cycle, from specification to receipt and payment of goods and services. The typical sourcing process includes - creation of product specification, issuing request for information, issuing request for quotation, negotiation, supplier selection and supplier award. 

4. Contract Support and Life Cycle

A contract is a promise or set of promises that are legally enforceable and, if violated, allow the injured party access to legal remedies. Contract law recognizes and governs the rights and duties arising from agreements. We will work with you and a legal representative towards putting in place a robust contract covering all the main procurement clauses, KPIs and terms. 

5. Supplier Implementation and Change Management

Phased approach towards supplier switching i.e. Implementing the selected supplier and ending the incumbent supplier. Process also includes new supplier system setup and process setup. 

Procurement Process - On going Stages


6. Supplier Relationship Management

Periodic formal and informal meetings with the customer and supplier. These can be monthly business reviews, quarterly business reviews to check the relationship between customer and supplier. 

7. Supplier Performance Management

Listing all the agreed KPIs, measuring them to ensure they are in line with he customer's expectations. Whereby performance is below customer expectation, work with the supplier on a supplier performance improvement plan. 

8. Supplier Innovation

 Using various tools i.e. VAVE, lean; work on various ways to control and reduce supplier costs.